Nominating Committee (Defined in By-Laws)

The Nominating Committee is responsible for identifying and recruiting candidates to stand for election to President, Secretary, Treasurer, ICEM Board, and EMS council.

Vision/Mission Statement

The Nominating Committee is responsible for identifying and recruiting candidates to stand for election to President, Secretary, Treasurer, ICEM Board, and EMS council.

Committee Composition

Nominating Committee shall consist of not fewer than five members of the Society, at least two of whom shall not be members of the Council. The Executive Board or the Council shall, upon the recommendation of the President, designate the Chairman of the Committee. Typically the Committee Chair will have served as EMSPresident 2 years ago. To ensure continuity and memory for this Committee it is recommended that the immediate past President [next year's intended Chair of the Nominating Committee], as well as last year's Chair of the Nominating Committee, both be members of the Nominating Committee.

EMS members can view a current Committee roster via EMS Connect.

Business Office Interaction

The Business Office maintains the official membership records. Information about member status and participation within EMS committees and events can be obtained from the Business office.

Charges

Annually, the Executive Board or the Council shall, upon the recommendation of the President, appoint a Nominating. The proposed members of the nominating committee should be presented no later than the mid-year Executive Board Meeting.
The Nominating Committee shall agree to a list of nominees (all of whom shall be members in good standing) for members of the Council or officers, as the case may be, to succeed those members or officers whose terms expire two years hence. Any person so nominated shall have, prior to nomination, agreed to serve if elected and to attend, without expense to the Society, the meetings of the Council. In the case of nominations of persons for full three-year terms as members of the Council (other than officers), there shall be at least four more nominees than there are three-year Council memberships to be filled. In the case of officers, there shall be at least two nominees for each office. A final ballot, including, in addition to the foregoing, the names of members nominated by petition as provided in Section 3 of this Article, shall be mailed to members by the month of October. Ballots must be received by the Parliamentarian on a date specified on the ballot but not later than December 31. To be counted, the ballots must be received with sufficient identification for the Parliamentarian to determine that the submitter is a member in good standing. Persons receiving the highest number of votes, even though less than a majority, shall be deemed elected. Newly elected officials shall take office at the conclusion of the annual business meeting of members except for the Treasurer who shall take office at the beginning of the fiscal year (Article XV, Section 1). It is formally recommended that the Nominating Committee consider EMS members that are serving on committees, as well as session Chairs from recent meetings, as nominees for Council, since they have already demonstrated a willingness to work for the Society.

It is strongly encouraged that the Committee send written descriptions of the positions to potential nominees to ensure that individuals are fully aware of the commitment they are making when they agree to stand for each office. These descriptions can be obtained from the Business Office.

Ten members may by petition nominate a member for election to the Council and twenty members may so nominate a member for election as an officer. Every person so nominated shall have agreed, in writing on the petition, to serve if elected and to attend, without expense to the Society, the meetings of the Council. Such petition must be received by the Secretary within one month after the conclusion of the Annual Meeting of the year in which the election is to be held.
Every four years obtain the names of 4 EMS members that are willing to serve as IAEMS Councilor. These will be approved by the Executive Board or Council. Every four years nominate EMS members for President, Secretary General, Treasurer and Vice President of IAEMS. These will be presented to the IAEMS nominating committee.
The slate, with all nominees accepting the offer, should be presented to the Executive Board.

Standard Operating Procedures

Executive Board/Council in conjunction with the Chair of the Nominating Committee forms the Nominating Committee by March 15.
Obtain nominations from the membership
Identify recommended slate of candidate and confirm their willingness to stand for election.
Present slate of candidates to the Executive Board for approval by May 15 (or mid-year meeting if feasible)
Staff will contact candidates to request biographical information and pictures from candidates
Staff will Print information + separate ballot+ Inside envelope
Mail out the ballots to current members only
The postmark deadline is one month after mailing. It takes 10 days - 2 weeks at most for the letters to get world wide. An e-mail notification that the ballot has been mailed is also sent to ensure receipt by the members.
Ballots are accepted up to 10 days after the postmark deadline. (In special cases if ballots are not received or other circumstances occur, people have called the parliamentarian and given an oral vote - case by case basis)

Ballots are counted at the business office. Reviewed by Parliamentarian. If the election is close (within 5 votes) the Parliamentarian will recount the ballots.

Timing: Mail August/September; vote deadline end of November; results mid-December.

Requirements for Candidate Summary

President-elect

The biographical information should be written in third person. It should be no more than 600 words. The candidate will also need to supply a picture. The picture can be electronic if it is a high resolution photo. Or a photo may be sent to the business office in the mail, black and white is preferred but color is okay.

Secretary/Treasurer/Councilor

The biographical information should be written in third person. It should be no more than 300 words. The candidates will also need to supply a picture. The picture can be electronic if it is a high resolution photo. Or a photo may be sent to the business office in the mail, black and white is preferred but color is okay.

Refer to Executive Board and Council Overview for more information about the job descriptions.