1. An abstract template was attached to your registration email. - This is a Microsoft Word file which is designed to ensure that your abstract is prepared in the right way for publication. Please save this template file to your PC’s hard drive and use it when you prepare your abstract.
2. If you are submitting more than one abstract you can use the same email address and password for each abstract.
3. Abstracts are required for all papers and posters. Abstracts MUST be submitted using the template form provided.
4. Abstracts should be no more than 2300 characters in length—not including Title, Authors or Affiliations. This limit does include all text, spaces and punctuation.
5. Each abstract must fit within the abstract template and use the Arial font in size 11.
B. Preparation of Your Abstract
1. The title should be as brief as possible but long enough to indicate clearly the nature of the study. The first letter of each word in the title should be capitalized. No full stop (period) at the end.
2. Abstracts should state briefly and clearly the purpose, methods, results and conclusions of the work
Introduction:
Clearly state the purpose of the abstract
Methods:
Describe your selection of observations or experimental subjects clearly
Results:
Present your results in a logical sequence in text, tables and illustrations.
It is not appropriate to state that “results will be presented at
the meeting”.
Discussion:
Emphasize new and important aspects of the study and conclusions that
are drawn from them
References (optional)
References may be included at the end of your abstract within the body
of the abstract.
3. Open the template file and enter your abstract into it following the instructions
above. Save it and make a note of its saved location.
C. The Submission Process
1. Log in to the submission system when your abstract is completed and ready
to send. To log in, enter your email address and the password you chose when
you registered with the system.
2. When you click the “log in” button you will be taken to a screen
from which the submission process starts. Please read the instructions on this
screen carefully. If you have not yet submitted an abstract to the system you
should click the link that says “Click here to submit a new abstract”.
3. Submitting an abstract is a multi-step process. Each step asks several questions:
Step 1: click the “Browse” button and locate your abstract file
on your PC’s hard disk. Fill in answers to any other questions on this
screen and then click the “Next” button. Your abstract file will
be sent to our system – this can take a few seconds if you have a
fast internet connection, but may take longer if your connection is slow
or you
have included lots of graphics in your abstract. Please be patient!
Step 1: you can copy the abstract title from your Word document and paste it
into the Title field on the submission form. Please note that because of web
browser limitations some scientific symbols may not paste correctly into the
form – you may have to correct this by writing the name of the symbol
in full, for example “beta” instead of _. Your Word document
will not be affected.
All steps: some questions are marked “Mandatory”. We cannot accept
your’ abstract until these questions have been answered.
All steps: if you do not know the answer to a question – for example
you may not be sure in which category your abstract should be presented – you
can skip the question and return on a later occasion to complete it.
Final step: once you have completed this step click the “Finish” button.
If you have answered all the mandatory questions then your abstract will
be assigned a reference number and you will receive email confirmation. If
you have not answered all the mandatory questions your abstract will be held
in temporary storage as an abstract that has not been submitted until you
return later and complete all the questions.
2. Amending a submission
You may wish to change your answers to some of the questions on the submission
form, or even to change the abstract file itself.
1. Log in to the submission system
2. You will see a list of the abstracts that you have submitted. Click on
the abstract that you wish to change.
3. The process of amending an abstract is the same as the original submission
process, except that the submission form will be automatically filled in
with the answers that you gave previously – you don’t have to change
an answer if you don’t want to.
4. If you want to change your abstract file you can click the “Browse” button
to locate the revised file on your PC’s hard disk, then click “Next” to
send it to the abstract system. If you don’t want to change the file,
just press “Next” to bypass this step.
5. When you reach the final step and press “Finish” you will be
sent an email confirming that your abstract has been amended – provided
you have answered all the mandatory questions.
3. Withdrawing an abstract
If you want to withdraw an abstract please contact the conference administrator
at emshq@ems-us.org.
General Information